Excel Get Started

Excel Tutorial

📊 Microsoft Excel – Get Started

Beginner → Exam → Interview Ready Guide

“Getting Started” in Excel means learning how to open Excel, understand the screen, and perform basic actions confidently.

This is the first practical step before formulas, functions, and data analysis.

🔹 PART 1: Starting Microsoft Excel

1️⃣ How to Open Microsoft Excel

▶ On Windows

  1. Click Start Menu

  2. Type Excel

  3. Click Microsoft Excel

▶ From Desktop Shortcut

Double-click the Excel icon

📌 Excel opens with a Start Screen

2️⃣ Excel Start Screen

On the start screen, you see:

✔ Blank Workbook
✔ Recent Files
✔ Templates (Budget, Invoice, Attendance, etc.)

📌 For beginners, always start with Blank Workbook

3️⃣ Creating a New Workbook

  1. Click Blank Workbook

  2. A new Excel file opens

📌 This file is called a Workbook

4️⃣ Excel Screen Overview

Main parts of Excel window:

✔ Title Bar
✔ Ribbon
✔ Worksheet Area
✔ Name Box
✔ Formula Bar
✔ Status Bar

📌 Understanding the screen helps you work faster

5️⃣ Understanding Rows, Columns & Cells

 Columns

  • Vertical

  • Labeled as A, B, C…

 Rows

  • Horizontal

  • Labeled as 1, 2, 3…

Cell

  • Intersection of row & column

  • Example: A1

📌 All data in Excel is entered in cells

6️⃣ Entering Data in Excel

▶ Enter Text

  1. Click any cell (example: A1)

  2. Type text

  3. Press Enter

▶ Enter Numbers

100
2500
45.75

📌 Excel automatically identifies data type

7️⃣ Editing Cell Data

Ways to edit:

✔ Double-click the cell
✔ Select cell → Press F2
✔ Edit from Formula Bar

📌 Press Enter to save changes

8️⃣ Saving an Excel File

▶ First Time Save

  1. Click File

  2. Click Save As

  3. Choose location

  4. Enter file name

  5. Click Save

📁 Example:

Student_Data.xlsx

📌 Excel files use .xlsx extension

9️⃣ Closing Workbook & Excel

✔ Close Workbook → Ctrl + W
✔ Close Excel → Alt + F4

📌 Always save before closing

🔹 PART 2: Basic Excel Actions

🔟 Selecting Cells

✔ Single Cell → Click once
✔ Multiple Cells → Click & drag
✔ Entire Row → Click row number
✔ Entire Column → Click column letter

1️⃣1️⃣ Copy, Cut & Paste

▶ Shortcuts

✔ Copy → Ctrl + C
✔ Cut → Ctrl + X
✔ Paste → Ctrl + V

📌 One of the most used Excel skills

1️⃣2️⃣ Undo & Redo

✔ Undo → Ctrl + Z
✔ Redo → Ctrl + Y

📌 Saves you from mistakes

📌 Excel Get Started – Interview Questions

Q1. What opens when Excel starts?
👉 Start screen with templates & blank workbook

Q2. What is a workbook?
👉 An Excel file containing worksheets

Q3. What is a cell?
👉 Intersection of a row and column

Q4. Default Excel file extension?
👉 .xlsx

✅ Final Summary

✔ Excel opens with a start screen
✔ Workbook = Excel file
✔ Worksheet = working sheet
✔ Data is entered in cells
✔ Rows, columns & cells are basics
✔ Saving files is important

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